Background

Based in Lusaka, Zambia, Lusaka International Community School (LICS) is a co-educational, secular, fee-paying, non-profit school, which provides an internationally recognised education to a culturally diverse, globally-minded student body in a caring and supportive learning environment. LICS holds in high esteem its vision statement, which is to “maximise the potential of future world citizens”.

LICS is a leading independent Pre-Primary, Primary, and Secondary School based in the leafy suburb of Roma in Lusaka, Zambia, and is a member of CIS, AISA, and ISAZ.

The school currently has an opening and is looking for a suitably qualified individual to join the LICS community as an Administrative Assistant providing support to our Pre-Primary School, effective 1st March 2026.

Requirements

• Minimum of 3 years of work experience in a similar role
• Good working knowledge of MS Office 365
• Previous work experience in a school (International School preferably)

Qualities

• Ability to work independently, manage own caseload, and use initiative.
• Collaborative and Supportive
• Proactive
• Problem-solver
• Friendly, positive thinker
• Brisk worker
• Able to prioritise tasks
• Able to relate to and manage young children

Qualifications

• Diploma in Business Studies or equivalent

Key Responsibilities/Accountabilities

4.1 Communication and Coordination

• Communicate professionally via various channels (emails, phone, face-to-face, Teams Chat) with stakeholders such as parents, teachers, students, management, external providers, Activities Coordinator, LICS Administration, and the Operations Department.
• Schedule and log parent meetings with teachers, follow up on late or absent learners, trip and medical documentation, and communicate with stakeholders regarding afternoon activities.
• Oversee Parent-Teacher Conference and Learner Showcase Day bookings, send standard letters via iSAMS, and follow up on various teacher/parent requirements and appointments.
• Notify staff on MS Teams about staff absences and report student attendance issues.

4.2 Administrative Support:

• Coordinate bookings of spaces with LICS Administration or Operations, assist with device-related issues, update schedules, send reminders to parents about school events, handle budget requests and Local Purchase Orders, and manage Reading book storage and distribution.
• Maintain spare keys for classrooms and storerooms, keeping a record of key usage.

Remuneration

Competitive package.

• Communicate professionally via various channels (emails, phone, face-to-face, Teams Chat) with stakeholders such as parents, teachers, students, management, external providers, Activities Coordinator, LICS Administration, and the Operations Department.
• Schedule and log parent meetings with teachers, follow up on late or absent learners, trip and medical documentation, and communicate with stakeholders regarding afternoon activities.
• Oversee Parent-Teacher Conference and Learner Showcase Day bookings, send standard letters via iSAMS, and follow up on various teacher/parent requirements and appointments.
• Notify staff on MS Teams about staff absences and report student attendance issues.
• Coordinate bookings of spaces with LICS Administration or Operations, assist with device-related issues, update schedules, send reminders to parents about school events, handle budget requests and Local Purchase Orders, and manage Reading book storage and distribution.
• Maintain spare keys for classrooms and storerooms, keeping a record of key usage.

• Good working knowledge of MS Office 365
• Ability to work independently, manage own caseload, and use initiative.
• Collaborative and Supportive
• Proactive
• Problem-solver
• Friendly, positive thinker
• Brisk worker
• Able to prioritise tasks
• Able to relate to and manage young children

• Diploma in Business Studies or equivalent